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UC and the Consultant Community - What Vendors Should Know

Having once played extensively on the vendor side of the field, I have empathy for the vendors’ perspective on where consultants fit in their go-to-market equation.  After all, we’re not as easily categorized as the end-user or reseller audiences.  And quantifying our impact on vendor revenues has never proved straightforward.  But we’re here, we’re very much a part of the UC equation, and we’re not going anywhere.  So I offer a few starter anecdotes and tips on how we add value to the enterprise market and how vendors can benefit from our involvement.1.  As an independent UC consultant, our clients expect us to always be on top of the latest “whiz-bang” application or concept. While vendor-marketing buzz may succeed in prompting attention from these end-users, it actually serves as a double edge sword for the consultant community. Often we find that even if we’re not familiar with the whiz-bang’s name de jour, a second look tells us it’s simply a newer version of a familiar application. Yes, manufacturers are incorporating enhanced functionality and features in their rebranding efforts, but in most cases the products are very similar to their predecessors where it counts most to us - in terms of technical requirements and integration issues.  A Marketing ‘de-coding’ tool would save us a lot of time.

2.  Demand for an independent consultant within an enterprise often starts with the CFO.  Many manufacturers and their distributors focus almost exclusively on “soft cost” business cases and (surprisingly), more often than not, these campaigns are effective.  The reasons for success are varied, yet a soft-cost business case often hits a roadblock when a consultant is engaged.  Why is that?  Are consultants not interested in soft costs?  Of course we are, but we are hired to address what the business stakeholders require most - The Bottom Line.  In today’s toughening economic climate, capturing illusive IT dollars requires a solid business case that considers hard and soft dollar returns.  The proof, though, is in the pudding; we follow-through after implementation to prove that the forecasted returns have been achieved, an important step which is often omitted.  Your probability of additional  sales would be greatly improved if you conducted or participated in such post-sales evaluation processes?

3.  Integration is a key driver to achieving returns, yet an area where businesses - and sometimes vendors - lack the necessary skills to evaluate related issues.  We surely don’t write integration code, but we have the expertise and responsibility to ask the hard questions that may otherwise be overlooked.  Can this slow down a sales process?  Yes, but enterprises can only leverage new ways to communicate when installations are successful.  An independent resource and client advocate who assembles the necessary pieces of the UC puzzle increases the likelihood of success for all involved.   Keep us educated on the integration side of house.

Remember, these are not knocks on anyone.  On the contrary, actually, strong working relationships with the consultant community allow us to effectively represent vendor capabilities.   Consultants should not be perceived as a threat, but as an educated avenue that can improve a vendor’s probability of success.  If an enterprise is willing to expend resources on a consultant, this reflects the enterprise’s seriousness to evaluate and invest in improving or optimizing their technology.  At the end of the day, an independent consultant and the vendor are after the same result - a satisfied and referenceable customer who can confidently say they achieved their business objectives.  Let’s keep talking.

UC Approaches for SMBs or SMEs (Small Medium Enterprises)

One of the many valuable resources at UCStratgies.com is the “Ask an Expert” feature.  Post your question and one of the UC Experts will send a reply with information, suggestions or other support.

For example, about a week ago we got these questions:

“What are the challenges facing the implementation of Unified Communications in small-medium enterprises (SMEs)?  In terms of deployment of UC, what approach should the implementation take?  I simply mean the phases of implementation.”

These are interesting and important questions, and we thought others might have them, too, so here is the reply from one of our UC Experts:

Thanks for your inquiry.  As a UC consultant at UniComm Consulting that focuses on Business Enterprise customer needs in Unified Communications, here is our response to your questions.
 
The challenges are both clear and manageable.  The main challenge is to decide what you are trying to get accomplished by adopting Unified Communications (UC).  UC should be a tool that improves you business, hopefully giving you high return on investment.  Some examples might include:

  • If your business has a large number of field personnel (say sales, distributorship, service organization, real estate) then a UC solution that integrates with the user’s mobile device(s) could really improve your business, allowing clients to reach your people much more successfully. Such a UC solution could also allow the in-office team to see the presence (availability) of the mobile people to link up to them and allow the mobile people to see the presence of the in-office folks so as to get an answer for a customer almost instantly. Lots of other options, too. Microsoft Office Communications Server with the Office Communicator Mobile client is one example of this option. Other examples are available from IBM as well as some of SME solutions from the IP PBX suppliers.
  • If your business has a major back-office process, such as would occur in an insurance brokerage requiring underwriting approvals, or a professional services firm like a consulting firm, law firm, architecture firm, accounting firm, etc. then the UC solutions would focus more on the desktop options and the “collaborative” tools. The UC solution would enable a staff member or team member to see the availability of a the appropriate experts (often by skill or role, not just by name) so they can immediately get a consultation or a decision. The consultation might start with an IM session; then with one or two mouse clicks can become a live call or a web sharing session (to review a document), or a video conference, or even a collaboration with reference to documents, client information, etc. Tools for this type of UC are available both from the telecommunications suppliers (Mitel, NEC, Siemens, Cisco, Nortel, Avaya and others all have packages for Small-Medium Businesses or SMBs). Microsoft Office Communications Server with Microsoft SharePoint and IBM’s Lotus Sametime with the IBM Quickr product are also great solutions for this type of business process.

These suggestions focus on improving your business processes.  Of course, if you install the UC solutions, your employees will also find many other benefits for their day-to-day user productivity, but the business process changes usually deliver the greatest ROI, since you can actually manage and measure the changes.  
 
As to the Implementation approach, our recommendation is:

  1. Determine what you are going to focus on (as suggested above).
  2. Based on those focus areas, decide which features you will need and which employees will need them. Note that sometimes you don’t need to provide UC for all the employees; but depending on the size of your business it may be just as easy to provide UC to everyone.
  3. Shop for the best products and support services for your SMB needs. You will usually find one or two suppliers who are “the best” for your needs. Make sure to find a good VAR or distributor who understands this UC approach, not just a telecom or e-mail reseller who “cuts and runs”. The cost for a good VAR will be paid back in higher ROI, for sure.
  4. Get a sample copy of the UC solution (or pre-install the system) and test out the new procedures and methods, so you’re comfortable with how they will work. From this, prepare new process documentation (”the new way we will do our work”), the training and “change management” (i.e. the messages from the business leaders, the enrollment of “champions” for the new methods, and the help/support procedures as people learn the new UC methods). Be sure to include communications to your clients, if these new processes will be visible to (and likely much better for) them.
  5. Finish the installation and “roll it out” to the employees (some or all, as above). Watch carefully for the questions they have and the “tweaks” you will likely need to make.
  6. Monitor the business improvements. Celebrate the successful improvements.

Then, at that point, you can look for more processes to improve, as your next round of UC investments.

Well, that’s the end of the response to that question.  Do you think it was a good answer?  What would you add or change in this response.  We would welcome your post below.

Nortel and IBM Serve Up UC for SMBs

Building on a relationship that began over a year ago, Nortel and IBM announced a new UC solution for SMBs that leverages IBM’s new “Power System” and Nortel’s UC software to create the new Nortel Software Communication Server (SCS). IBM has brought together its I-series and P-series servers into one family, called Power System, and introduced three servers as part of the family: the IBM Power 520 Express, the IBM Power 550 Express and the IBM BladeCenter JS12. IBM’s Business Systems Group is breaking the mold in how it goes to market, and no longer goes to market by product line but instead by customer set. The group can talk to customers about solutions and determine what the customers’ needs are and match them with platform that best meets these needs. And of course one of the leading solutions today is unified communications.

Nortel’s Software Communication Server is an open, SIP-based UC solution for SMBs that provides VoIP and UC capabilities on a single platform. Designed jointly by Nortel and IBM, SCS runs on IBM’s new Power Systems products and was purpose built for SMBs with under 1000 users. The two companies can provide an all-in-one solution providing embedded instant messaging, presence capabilities, basic telephony capabilities, basic contact center functionality, Ad hoc/ Meet Me audio conferencing, basic videoconferencing, and more.

Lori McClean of Nortel describes the Software Communication Server as being “dead simple,” meaning it meets the needs of SMBs for simplicity, including ease of installation, maintenance, and use. The system can be up and running in 10-20 minutes for 120 users.

In terms of features, SCS provides traditional PBX feature set, integrated ACD, auto attendant, click to talk, click to conference, call management, and PC desktop integration with Microsoft or IBM. Basic IM and presence capabilities are included as part of the Nortel software, and customers who want more extensive UC capabilities can purchase and integrate IBM Sametime (most SMB customers would likely opt for the Sametime Entry or Standard editions).

Following the simplicity theme, pricing is based on a per user license basis. MSRP is $200 per seat, including the Nortel telephony UC software and feature set, and softphone all preloaded and preconfigured. Customers that do not already have the IBM server would also need to purchase the System i server, which generally costs around $8,000-$9,000.

The product is currently in controlled release with some initial trials. SCS on System i will go GA April 17, followed by the rest of the IBM Power Systems shortly after.

The two companies will work together to market the solution, which will be sold by certified resellers. While there are only 20 certified resellers today, these are very large, national organizations. IBM partners will be primary and initial route to market, and partners need to be certified on both IBM and Nortel solutions, with expertise on both Nortel SCS and IBM Power Systems required.

Both companies agree that customers demand choice, and stated that this is not an exclusive agreement - Nortel is offering similar software to other partners and IBM will work with other partners as well. However, Nortel was quick to point out that the IBM solution is unique and that the IBM platform is the first platform to leverage the Nortel software, and it is the only multi-application platform. The companies noted that what is unique about this relationship is the breadth of the relationship - Nortel is currently the only vendor to support all of the platforms that IBM brings to market.

SMBs have different needs than their larger counterparts, and to date there have been just a handful of UC solutions aimed at this segment. While SMBs haven’t been banging down the doors yet for a full-featured UC solution (then again, neither have large enterprises), it is just a matter of time, and having more options is always a good thing. SCS helps Nortel to fill out its UC product portfolio, providing a compelling offering for SMBs. IBM will need to get additional resellers certified and capable of selling this solution which will take time, but IBM resellers that also resell Nortel solutions and also serve the SMB market should be more than willing to add SCS to their portfolio.